The Benefits of a Virtual Assistant
Have you experienced that occasional overwhelming feeling of panic? The one where you know you have too much to do and not enough time. That tingle along your spine when you know you need help – now - but you don’t know where to get it?
You put obstacles in the way….
“I can’t afford an assistant/secretary”
“I don’t have space in my office”
“How will I know they can do the job?”
“I don’t have time to train anyone – if I did I wouldn’t need them!!”
My suggestion would be to take a very close look at the emerging field of VIRTUAL ASSISTANCE.
A Virtual Assistant or VA is a self employed, independent professional offering administrative and secretarial support to her/his clients. Some have chosen a niche in which to specialise, for example, Medical or Legal sectors. A good VA will already have had a strong career in the corporate world and therefore understand the demands that are regularly placed on business owners and executives.
Now, you are probably thinking “how can a VA support me when they’re not even here?”
Well, that’s where technology, imagination and flexibility come into play….
Technology
You will correspond with your VA via telephone, e-mail, fax, instant messaging and post. For example, with the onset of digital technology it is now possible to dictate directly into your PC or handheld digital recorder and email an audio file to your VA who will then transcribe it and send it back to you as a word document. If you were to call your VA using Skype, she/he could record the conversation to ensure that your instructions are clear and easily accessible should they need to be reviewed– as opposed to constantly repeating yourself to your secretary in the next room! By utilising an ‘on-line’ office both you and your VA can access to the same files, amending them as necessary and both using the most recent version.
The growth of the Internet and digital technology means that even if a VA is based in the UK
they can assist anyone, anywhere in the world. For example, a businessman in the USA
must have a report or PowerPoint presentation ready for the next mornings meeting. He passes the request to his VA in the UK
who compiles the information and prepares the document ready for his return to the office the next morning….
Imagination
If you have previously had a traditional secretary, where were they? In the office next door or two floors away? In the same room? How did you communicate when you were travelling or at a conference? Did you always speak face to face? I think you are beginning to see my point….
Your VA doesn’t need to be sat next to you – although once you have built a good relationship it may feel as if they are! If you were to call an instruction across the room or talk through an intercom, this could easily be done over the telephone or via email. Your VA can have access to your on-line diary to make the appointment you need or carry out your request to send a particular letter. It can be emailed to you for signature and can be sent from your office or if preferred, your VA can send it on your behalf.
Sheena Russell runs a successful Virtual Assistance business from her office near Bath
in the UK
.
Read more about Sheena, listen to an audio or download an article HERE:
The Benefits of Using A Virtual Assistant
Small Business benefits and Business Success
Diane